THE HUDDERSFIELD GILBERT & SULLIVAN SOCIETY RULES
The Society shall be called ‘THE HUDDERSFIELD GILBERT & SULLIVAN SOCIETY’
The objects of the Society shall be the furtherance of the love of, and interest in the works of Gilbert & Sullivan by
1. Officers of the Society
The Society shall have a President who shall be elected at the Annual General Meeting on the recommendation of members. The President shall be subject to annual re-election.
The Society shall have an unlimited number of Vice-Presidents, to be elected by members at the Annual General Meeting and who will be invited to contribute an annual subscription of at least twice the members subscription rate.
The Society shall appoint annually a Chairman, Secretary and Treasurer to be known as the General Officers of the Society.
Application for membership shall be made to the Secretary and shall be open to all persons interested in the furtherance of the works of Gilbert & Sullivan.
The annual subscription shall be payable on or after 1st January each year and shall be determined at the Annual General Meeting.
Any person under the age of eighteen or a student wishing to join the Society shall be eligible for reduced subscription of half the annual subscription.
The members shall have the power to honour individuals by inviting them to become honorary life members of the society at the Annual General Meeting.
The society may suspend the membership of any person whose subscription remains unpaid after the last day of June in any year.
3. Production Committee
The Production Committee shall be responsible for Productions, Concerts and musical activities and shall arrange rehearsals. It shall comprise of eight members of the Society elected at the Annual General Meeting, and the Chairman, Secretary and Treasurer as ex-officio members. They shall elect their own Chairman and Secretary with power to co-opt.
It shall cause written minutes to be kept of each meeting and an Income and Expenditure Account appertaining to its activities. Receipts of monies and disbursements shall be made through the treasurer of the Society.
It shall select the Opera for production and material for concert programmes.
It shall appoint a Musical Director and Producer for the production of the operas on an annual basis, together with a Publicity Manager and Business Manager who shall be ex-officio members of the Production Committee.
The functions of the Production Committee are to administer the Society’s choir and general organisation of stage productions.
Administration of the choir involves: Selection of programmes for all choir concerts, appointments of accompanists for all rehearsals and concerts, arrangements of rehearsals. Organisation of booking concerts and maintenance of an efficient information service via the society’s newsletter.
General organisation of Stage Productions involves: Selection of Producer, appointment of Stage Manager, Electrician, Make-up Artists, Wardrobe Mistress, Property Master and Stage Hands.
All arrangements regarding an orchestra and fixing a venue for the production.
Co-operation with Business and Publicity Managers regarding ticket bookings, advertisements and front of house details.
Arranging hire of costumes, scenery, properties and band parts.
4. Fund Raising and Social Committee
Interested members shall have authority to meet in the name of The Huddersfield Gilbert & Sullivan Society with a view to considering and implementing any scheme for raising money for the sole benefit of the Society and to organise social events.
5. Casting Committee
The Casting Committee shall consist of the Musical Director and four persons either members of the Society or an interested party, who shall be elected annually at the Annual General Meeting. The committee shall appoint its own Secretary and shall be responsible for providing the cast of any production. They shall, if they so desire, have the advice of the Producer.
The Musical Director and three other members of the committee shall form a quorum.
The Casting Committee shall aim to use to the best advantage the existing talent within the Society to obtain and maintain the highest possible standard of singing, acting, characterisation and stage presence.
Casting Committee members must have a thorough knowledge of the operas and be able to recognise and judge singing and acting ability; be unafraid to make an unpopular decision if they believe it to be in the best interest of the Society; be active throughout the year, not only when auditions are to be held by attending rehearsals and performances whenever possible. They must act with strict impartiality in regard to relatives and close friends.
The committee may request a member to audition for any part if they deem it necessary, but no member of the committee shall submit themselves for audition for a major part.
The committee shall invite the Musical Director and Producer to select audition material and publish this together with an entry form at least 4 weeks before the date fixed for auditions. Candidates may request an audition indicating which part they are interested in on the entry form. They will be notified when they are to attend for audition and all candidates shall be informed of the casting committees decision in writing.
The committee reserve the right to request any member to accept a part other than that for which they have auditioned.
Each member of the cast shall signify their acceptance of the part offered in writing
If, in the opinion of the casting committee there is no suitable candidate for any part they shall fill this part by inviting the most suitable person available, whether a member of the society or not.
6. Annual General Meeting
The Annual General Meeting of the Society shall be held no more than three months after the end of the financial year.
All members shall be given 21 clear days’ notice of the date of the Annual General Meeting together with nominations for the election of Officers, Auditor, Solicitor and Committee Members.
Nominations shall be returned to the Secretary at least 7 days prior to the Annual General Meeting. No person shall be nominated for any position unless his or her consent has been obtained.
The business to be dealt with at an Annual General Meeting shall be: Reports of the Production Committee, Adoption of Accounts, Election of Officers, Auditor, Solicitor and Committee members together with any general business of the Society.
7. Extraordinary General Meeting
An extraordinary general meeting of the Society may be called at any time at the discretion of the General Officers of the Society and members will be given 21 days notice of such a meeting.
The Musical Director shall be in control of all music rehearsals, and the Producer shall be in control of all floor rehearsals.
A record of attendance at rehearsals shall be kept and the Production Committee shall have power to prohibit any member whose attendances at rehearsals shall have been irregular from taking part in the performance of the work in preparation.
9. Production Accounts
All monies due from members in connection with the production and performance of any work shall be accounted for and paid to the responsible officer appointed for that purpose within 14 days after the conclusion of the final performance.
The Treasurer shall publish a statement of Income and Expenditure of any production as soon as possible after the completion of the performance.
10. Bank Account
Any monies belonging to the Society shall be paid into the Society’s banking account. Disbursements shall be made by cheque which shall be signed by any two of the following officers, namely the Chairman, Secretary or Treasurer.
11. Funds of the Society
The funds of the Society shall be applied solely to its stated objects. No member of the Society shall receive payment either directly or indirectly for their services or for anything except legitimate expenses incurred in the Society’s work.
12. Liabilities of Members
Each member, notwithstanding resignation, shall bear an equal portion of any liabilities incurred or payments made during his or her membership.
13. Financial Year
The financial year of the society shall commence on the 1st July in each year.
The accounts of the Society shall be submitted for audit by an Auditor, appointed at the Annual General Meeting.
The Solicitor shall offer legal advice at the request of any of the General Officers relating to any activities undertaken for or on behalf of the society.
16. Alteration of Rules
No alteration to these Rules shall be made except at a General Meeting.
Written notice of any suggested alterations should be signed by the Proposer and Seconder and received by the secretary at least 21 days before an Annual General Meeting.
17. Dissolution of the Society
The Society shall only be dissolved by resolution passed by a majority of the members present and voting at a special General Meeting called for the purpose of considering such dissolution. Any balance of cash in hand after realisation of assets and payments of debts shall be devoted to objects similar to those of the Society or to approved charitable purpose.